Constant distractions from email are affecting our productivity
Here are six ideas to get you started on taming your inbox:
“Deep work is so important that we might call it the superpower of the 21st Century .” – Cal Newport, Author, A World Without Email
Set aside time blocks for checking emails:
Microsoft folders and Gmail Labels are some of the most underrated features every email client offers. This simple productivity habit of placing every useful email into a topical cluster can help you organize your inbox and better understand what’s coming in and going out. However, there is a tendency to hyper-organize. Don't make so many folders or labels that you must scroll up and down or don't remember what you put in them.
Set inbox rules or filters:
Use your calendar to block time for checking emails:
Calendar apps can help you stay on task, be productive, and manage projects. You can improve your email productivity by time-blocking (blocking off designated times for specific tasks) in your calendar.
Turn off notifications:
This is one of the simplest yet most effective ways to get one step closer to focus mode. Turning off notifications will prevent you from being distracted by the messages that ring, ping, or buzz in your phone, watch, or computer.
Delaying your delivery if you work during someone's off hours is courteous but also a strategy. I don't want somebody to get a proposal from me at 5 pm because studies show we are more likely to resort to status quo or fear-based decisions when tired. I want them to get the email early during work hours when they are more likely to say yes. I strategically send my proposals at certain times. If you are in a position of hierarchy, it's also important to know that it doesn’t matter how often you say, “I work at night or weekends, but you don’t need to respond“; most people will feel compelled to respond to you if they rank lower on the ladder.
Need personal help to tame your inbox? Reach out to us about our super-popular Email Action Plan!
From the above tips, what is one micro step you want to start with for taming your inbox?
Post written by Marcey Rader and Rijul Arora.
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